Bidders must submit both techno-commercial (unpriced) and priced bids electronically through the NIC e-procurement portal by **** 12:00 PM. The bid is for the supply, implementation, support, and onboarding of existing IP telephony users to a new platform. The validity of the commercial offer is 90 days from the closing date. Detailed technical requirements are in Annexure B. Prequalification criteria are in Annexure A. A resident engineer will be required for 3 years post-implementation. Payment terms: 40% upon delivery, inspection, and submission of an EPG; 60% upon successful installation and commissioning. A Joint Receipt and Inspection (JRI) will be conducted at BEL Bangalore within 7 working days of equipment arrival. An 8-year comprehensive warranty and AMC for supplied items are required. Additional documents (pre-bid format, compliance statement, delivery implementation schedule, price bid format) are required. Clarifications must be submitted in writing by **** 04:00 PM.
All quoted items should be delivered at BEL Bangalore within 10 weeks from the PO date. Implementation activity at BEL Bangalore, including integration with existing infrastructure, should be completed within 8 weeks from delivery. Implementation activity at other BEL locations shall be completed within 4 weeks of receipt of items at respective locations.
40% payment of the purchase order will be released after delivery, inspection (JRI), and submission of an EPG (Earnest Payment Guarantee) of 5% of the PO value, valid till the warranty period. The balance 60% payment will be released after the successful installation and commissioning of all deliverables as per the scope mentioned in the RFP. Payment for RE (Resident Engineer) and CAMC (Comprehensive Annual Maintenance Contract) charges will be released quarterly in arrears.
The bidder shall provide a comprehensive onsite warranty and CAMC for a period of 8 years from successful installation and commissioning of supplied items. The comprehensive warranty and AMC services shall include software services, software upgrades, security patching, and hardware services as applicable.
The following will be considered for awarding the tender to the overall L1 bidder: supply of items (hardware, software, licenses), deployment, installation, commissioning, resident engineer charge for 3 years, CAMC charge for gateways for 3 years, CAMC charges for complete infrastructure for 5 years. All above activities/items should be read inline with RFP requirements.
Bidder should be present in India, have a valid ISO **** certification, have supplied/implemented an IP telephony system (including IP PBX, voice gateways) for a single customer project within India, having **** IP phones or more in the last 8 years, or have supplied/implemented an IP telephony system for two customer projects within India, each having **** IP phones or more in the last 8 years. The bidder should have a dedicated technical support center in Bangalore, be an authorized partner of the proposed OEM, and have a back-to-back agreement with the OEM.
If the bidder fails to maintain the guaranteed uptime, penalty based on the level of availability of uptime will be deducted as under: 99% and above: NA; ****: 5% of notional call control server, warranty charges for 1 firewall, voice gateways each failure; ****: 10% of notional meeting server, warranty charges for 2 firewalls, voice gateways each failure; less than 90%: 100%.