Bids are invited through the BHEL GEPNIC portal for providing menial and secretarial services at the BHEL site office in Talcher for 12 months. Interested vendors must submit suitable offers in the prescribed formats. The contract period is initially for 1 year, extendable for another year with mutual consent. Qualifying criteria include PAN, GST, PF, and ESIC registration. The agency must provide 15 personnel (4 skilled, 11 unskilled) for office assistance, housekeeping, and other tasks. Monthly invoices are required within 15 days of the month's end, along with relevant documents. Payment will be made within 45 days of bill submission, subject to TDS deduction. The L1 bidder will be determined based on profit margins, with tie-breakers including discounts and a toss. No advance payments will be made. The agency is responsible for processing gate passes and maintaining statutory records. All pages of the tender form must be signed by the bidder. No relaxation in terms and conditions will be granted afterward. Bidders should carefully study the tender documents and conditions before quoting their bid. The tender must be submitted through the BHEL GEPNIC portal only.
The successful bidder shall submit the bill-invoice on monthly basis plus service charge along with any other bills as per tender terms and conditions, which shall be duly verified, checked by concerned bhel official for releasing of payment. The agency shall submit a monthly bill in triplicate, covering the period from the 1st to the last day of each month, within 15 days of the following month. Interim bills will not be accepted.
Payment will be made on monthly basis and it will be released within 45 fortyfive days after receipt of bill. All payment shall be made in Indian currency and by RTGS/NEFT only. No advance shall be paid by BHEL. The payment shall be made in Indian currency only by account payee cheque/RTGS. The last payment final payment retention amount shall be released on compliance of terms as indicated in original order/tender subject to confirmation of full GST credit to BHEL.
L1 will be decided based on the profit margins quoted by the agency in the price bid format. If multiple bidders have the same L1 status, effective L1 will be decided by soliciting discounts from the respective bidders. In case multiple bidders still have the same L1 status after discounts, the L1 bidder will be chosen through a toss or draw of lots in the presence of the respective bidders or their representatives.
The vendor should possess a valid PAN card. The vendor should be registered on the BHEL GEPNIC portal. The vendor should have GST registration. The vendor should be registered with the provident fund (PF) authority. The vendor should be registered with the employee state insurance corporation (ESIC).
A penalty of **** per day will be imposed if the agency fails to provide the required manpower within the first 15 days of the stipulated period. If the agency still fails to complete the work within the extended period, the contract will be considered canceled without further notice or communication. The agency must pay central minimum wages and adhere to the payment of wages act, ****, and the minimum wages act, ****. The agency must comply with statutory obligations such as provident fund (PF), ESIC, bonus, etc. , in accordance with prevailing labor laws.