Fleet Management e-Tenders

The bid submission end date is August 17, 2026, at 11:00 AM.

Applicable GST will be paid by the company or bidder as per reverse charge mechanism. Payment of GST is the responsibility of the service provider/contractor.

The contractor shall provide a warranty for good workmanship for the period of the job against the use of poor material and faulty workmanship. Premature failure due to poor quality should be rectified free of cost.

The L1 bidder will be decided based on the overall quoted value (cost to the company). Purchase preference will be given to local suppliers under the Make in India policy.

Bidders must have successfully completed similar works in the last 7 years, with experience in repairing auto lubrication systems of HEMMs and ITI certification for skilled fitters.

If a bidder withdraws their bid after the end date of bid submission, their EMD will be forfeited, and they will be debarred for a minimum of one year.

Prospective bidders may contact Sri V. K. Rai, Chief Manager Excavation, for a site visit of the location of work.

The last date for seeking clarification online is August 11, 2026, at 11:00 AM.

False declarations regarding local content will lead to debarment for up to two years. Failure to submit requisite documents or providing incorrect information can lead to bid rejection and EMD forfeiture.

The estimated cost of the work is INR 12,75,****.

The contractor shall complete the movement within the time schedule set by the District Manager of the concern district.

Payment will be made by the concerned District Manager on submission of bills, in triplicate, duly supported by consignee receipts on a monthly basis. Bills should be submitted not later than 2 months from the date of expiry of the contract.

The tender will be finalized on merits of rest bids if the rate quoted by the bidder is less than 15% of the tendered amount. If the rate quoted is up to ****, it will be considered in financial bid evaluation.

Each tenderer should have dedicated 02 two separate transport vehicles registered in his/her name (in family members) of **** MT capacity for each unit. Tenderer must furnish a capability certificate of Rs. two crores from any scheduled nationalized bank. Tenderer should have experience of transportation with PSU, OSCSC, Govt. Dept. , Public Ltd. Company/Private Limited Company dealing in food grains, sugar, paddy, coarse grains or any other non-toxic commodity.

In case of deficiency in service by contractor in not providing tarpaulins for spreading on the decks of trucks or for covering the truck after loading, liquidated damages @Rs. 200 per truck will be imposed. In case of shortage, wastage, loss or damages to the goods in transit, the contractor is liable to pay liquidated damages at twice the economic cost of CMR and twice the MSP.

The document clearly states that loading and unloading of CMR bags dumping on the platform at RRC level shall be done by the custom miller, implying no sample submission is required from the transport contractor.

Tenderers who have been blacklisted or debarred by OSCSC or any government department, or whose contract has been terminated, or whose EMD/security deposit has been forfeited, will be ineligible. Providing false information can lead to disqualification and blacklisting.

The contract period is from the date of agreement execution up to 31st March 2028, with a possibility of extension.

Payment will be made on submission of bills, normally within 30 days of submission of complete bills. Bills should be submitted through the online billing management system (OBMS) and payment will be made through PFMS platform.

Tenders will be assessed on the basis of least cost based selection (LCBS). The financial bids of technically qualified bidders will be opened, and the L1 bidder will be the preferred bidder.

Bidders must have a financial capability certificate of at least Rs. 50 lakhs, experience in rake handling or transportation with an average annual turnover of Rs. 1 crore in the preceding three financial years, and a minimum of 5 heavy vehicles with GPS enabled tracking.

Liquidated damages may be levied for delays or losses. The security deposit can be forfeited in case of non-performance or breach of contract.

Disqualification can occur if bidders have a commercial interest in custom milling, have been blacklisted, convicted by a court, or had contracts terminated by OSCSC. Failure to submit required documents will also lead to rejection.