Aspect e-Tenders

The bid submission end date is March 30, 2026, up to 5:30 PM.

Running payment for work may be made to the executing agency as per availability of fund. The executing agency may not get a running payment unless the gross amount of running bill is at least 30% of the tendered amount.

The defect liability period varies based on the nature of the work, ranging from three months to five years from the actual date of completion of work.

The financial offer of the prospective tenderer will be considered only if the tender qualifies in the technical bid. The decision of the executive engineer, PWD. , Darjeeling Division P. W Roads Directorate will be final and binding on all concerned.

Intending bidders should submit attested photocopies of valid enlistment renewal certificate, valid partnership deed, current professional tax deposit challan, PAN card, trade license, and credentials showing satisfactory completion of similar works.

If any tenderer withdraws his offer before acceptance or refuses within a reasonable time without giving any satisfactory explanation, he may be disqualified from submitting tender to this division or sub-division under this division for a minimum period of 1 year.

The bidder, at his own responsibility and risk, is encouraged to visit and examine the site of works and its surroundings and obtain all information that may be necessary for preparing the bid.

In case of any objection regarding prequalifying an agency, that should be lodged to the Executive Engineer, PWD. , Darjeeling Division within 1 day from the date of publication of the list of qualified agencies.

The estimated value of the work is INR 49,97,****.

The tender document specifies a period of work of 30 days. Bidders are requested to indicate the minimum possible completion schedule and confirm the schedule given in the technical document specification SOW. If the offered delivery does not meet the refit schedule requirement, HSL reserves the right to reject the bid.

The bid notice states that 100% payment shall be released within 30 days against submission of a tax invoice along with work completion certificates duly signed by the SRC Production Officer Incharge and requisite clearances regarding PF and ESI payment from HSL Workmen Cell. Payment will be made by RTGS/NEFT to the contractor's account. Statutory deductions will be made at source.

The contractor shall give a guarantee for the work done, including material if the order contract includes both, up to a period of 06 months from the date of delivery of the ship to the owner or 18 months from the date of satisfactory completion of work, whichever comes earlier. During this period, any defect found shall be rectified by the contractor immediately without any additional cost to HSL.

The evaluation of bids shall be on the basis of the overall lowest evaluated price of techno-commercially compliant bids. The bidder quoting the lowest landed cost excluding GST and meeting all technical and commercial requirements shall be considered as the L1 bidder.

Bidders shall possess valid PF and ESI insurance coverage in their name. The average annual financial turnover during the last 3 years, ending 31st March of the previous financial year, should be at least Rs. 10 lakhs. Documentary proof such as income tax TDS certificates, Form 26AS, turnover certificate issued by a Chartered Accountant, or audited balance sheet for the relevant financial years shall be furnished.

Liquidated damages (LD) for delays will be levied at a sum equivalent to 0. 5% of the contractual price for each week of delay or part thereof, subject to a maximum of 10% of the contract price. Penalties can also be levied for violations of safety regulations, strikes, failure to mobilize required workforce, deviating workforce, adverse remarks on quality, or deploying substandard machinery and unqualified personnel.

The tenderer is advised to visit the site to acquaint himself with the site conditions, approaches, and other relevant information before tendering if so desired.

Clarifications can be sought as per the terms and conditions of the tender. The tender document does not explicitly state a deadline for challenging the bid or its outcomes.